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Important Deadlines 




Logo (.PNG or .JPG file AND .AI, .EPS or .PDF file)


Advance warehouse shipping start date

Monday 13 February

Graphics for stand – 1st deadline (with no late fees)

Monday 20 February

Graphics for stand – 2nd deadline (with late fees)

Friday 3 March

Liability insurance

Friday 3 March

Hilton Hotel room block cut-off date

Friday 10 March

Sponsor/Exhibitor personnel registration OR

Friday 10 March

Additional furniture / electrical equipment

Friday 24 March

Advance warehouse shipping end date (additional charges for shipments received after this date)

Friday 24 March


Floor Plan


Exhibition Information

Our appointed stand contractor is American Exposition Services (AES). The POC for your company will receive an email from AES with the login information for the online toolkit.  This email will be sent from so please check your junk or spam folder if you do not receive anything.  If you do not receive this email, please call AES directly at +1 916 925 3976. The online toolkit and exhibitor kit contain important information you need to arrange the details of your booth and ordering graphics, additional furniture, etc.

Exhibition booth:

The following items will be included as complimentary in each booth package:

  • White shell scheme booth
  • Table ID sign
  • Mounted LED arm lights
  • 1 x 6" table draped w/skirt (2 x tables for the larger booths)
  • 2 x chairs (4 x chairs for the larger booths)
  • Waste basket
  • 1 x power connection

Exhibitor deadlines:

  • 1st graphic deadline - by Monday 20 February for no late fees
  • 2nd graphic deadline - by Friday 3 March with late fees (these fees will be listed on the graphic cheat sheets that will be sent by AES)
  • Additional furniture / electrical equipment - by Friday 24 March (additional last minute items can also be ordered on-site)

Exhibition set up:

Exhibition set up will be between 17:00 - 20:00 on Sunday 2 April. Exhibitors will be able to break down their booth on Tuesday 4 April from 17:00.

If you have any questions, please contact:

Natalie Ochoa
Mob: +1 916-225-1489 / Office: +1 916-925-3976


Shipping Information

SITE Event Logistics is our recommended freight forwarder for this event. Please call them to arrange all inbound and outbound shipments. If you choose your own forwarder, SITE provide an advance receiving warehouse for all exhibition material requiring delivery into the venue. All items will then be transferred from the warehouse to the venue and delivered directly to your stand.  Please note that the Hilton Seattle Airport & Conference Center will not accept direct shipments, as they have no facilities for receiving or storing freight.

Shipping deadlines:  Advance Warehouse Receiving Dates: Monday 13 February - Friday 24 March

For all freight enquiries, please contact:

Dean Haddow, Director, SITE Event Logistics
ACTIVE UAE Mob: +971 50 115 4881 / UK: +44 7596 288 989


Insurance and Security

It is the responsibility of the exhibitor to ensure that both company personnel and products exhibited are adequately insured and must have suitable public liability insurance. Tangent Link and the venue accept no liability for any damage, loss or personal injury before, during or after the event. Furthermore, exhibitors should make arrangements to lock away equipment, publicity material, etc. overnight.

Tangent Link requires copies of third-party liability insurance (public liability) from each exhibitor participating at the show no later than Friday 3 March.  Failure to provide copies of such could result in denied access for the exhibiting company.

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